Having the proper tools is essential for any workshop to efficiently make use of their most valuable asset – time. Good organization and management are essential for maximizing time and gaining the most productivity. The tool we are talking about here is Garage management Software or Workshop Management Software.
What is Garage Management Software or WMS?
The Garage Management Software / Workshop Management Software specifically designed to manage the day-to-day operations of a vehicle workshop. Its main objective is to assist auto repair shops in enhancing their management of customers, jobs, inventory, and finances.
The Software for Workshop management integrates the Workshop Management System created to help auto repair businesses effectively manage daily opertaions like customers, jobs, supplies, and finances. It consolidates data and information regarding car repairs from a variety of sources, allowing the shop to connect a customer and their car to the necessary parts and labor.
Workshop personnels use the garage management system for a specific functions such as sales, repair, or management and connects data and information related to mechanical repair jobs. Therefore, cloud based Workshop management Software can associate a customer (and their vehicle) with the parts and labor required for the job.
Cloud based Workshop Management Software also known as Garage software is primarily intended to assist in workshop management and the workshop staffs use this software system for day to day workshop operations. Each employee will have a distinct role, as illustrated by the following examples:
Who can use Garage Management Software?
Reception staff:
- Booking an appointment and updating customer details
- Sending appointment reminders
- Checking in a vehicle
- Creating a job card
- Planning follow-up communications with clients
Technicians and mechanics
- Job clocking in and out.
- Adding remarks regarding labor and components
- Checking inventory levels
Accountants
- Reconcile invoices
- Monitor expenses
- Prepare reports
Supervisors and Managers
- Monitor productivity
- Identify bottleneck problems
- Use reports to create better decisions
What are the benefits of Workshop Management Software / Garage Management Software?
Using a Workshop management software / Vehicle Workshop Management System can provide numerous benefits and advantages for the workshop, and the best part is that the improvements are noticeable almost immediately. Here are some of the perks and benefits you can expect to receive:
Speed up the workflow
The program connects various platforms to add the data simultaneously the moment it is included to one of them. As a result, your staff spends less time on data entry and other manual tasks.
Increase the efficiency
As the software for workshop management help you get rid of manual work and provide you with more useful tools for communication and collaboration has a certain outcome to expect, which is spending less effort and time on completing tasks.
Growing revenues
Using the valuable information you have for each client from previous services, you can convince of other services. For instance, you can suggest a tire rotation or filter change based on the dates you already have in the system. More services mean more income.
Better visibility over profits
With auto workshop software, you can track the expenses and revenues to spot the main source of profits and identify the most valuable service you offer. The system presents the big picture and provides clear insights about what needs to be done to develop the business and increase profits.
Essential features to have in your WMS
Digital job cards
A car workshop management software needs to implement the best of technology to organize the work. It must be able to transform estimates into appointments and that appointments into jobs easily. Eliminating the need to type repeatedly results in fewer errors and faster workflow.
Time-clocking
Since labor fees can be charged by the hour of work, you need to state when the work starts and when it finishes. Having this data on the app will create an accurate invoice preventing any miscalculations and saving you from money loss.
Communication tools
The workshop management software must facilitate both internal and external communication between staff members and clients. To maintain all data in one place, employees’ communication should take place within the app. In contrast, customer communication should offer more flexible options, such as SMS and email, and then integrate them into the system.
The ability to send messages and emails to clients and customers allow you to maintain a stronger relationship with them, which is essential to growing the business and increasing profits.
Accounting
Connecting your workshop management software to an accounting module offers significant advantages for your financial management. This feature can save you time and effort by automatically updating invoices, stock orders, and payments as soon as you receive them.
Inventory management
Linking the items in your warehouses to the system helps you track the amounts you have and know when they are running low to place new orders before it is too late. You can seize many opportunities and offer quick service when you have what your clients are looking for waiting for them.
WMS is a business solution to help you overcome bottleneck problems and move forward with your business. You know it is the time to utilize Garage Management System when you find yourself facing these problems:
When you can’t keep track of your bank account?
Handling your accounts using papers or even excel sheets is an easy way to be distracted. Utilizing a system that combines your incomings and outgoings gives you complete visibility into your month-to-date performance.
You are facing problems tracking jobs’ statuses.
Keeping cars in your workshop longer than necessary costs you money and customer satisfaction. Car workshop management software sends notifications as soon the car is ready, allowing faster service.
The staff is swamped with work
The Garage magagement system is designed to save your team’s time by automating processes and assigning manual work to bots. This way, your staff can focus on providing a higher quality of service.
You are constantly out of stock.
An effective stock management system is essential to the workshop management system. It allows you to place orders before stocking out, ensuring you always have the needed for your customers.
Where to get the best Garage Management software in UAE?
The market is flooded with garage management software for Garage owners, just type “Buy the best garage management software in Dubai,” and you will get tens of results. However, if you aim to solve all your real time problems with one solution, you should build a software of workshop management instead of just buying. We do not mean you build it yourself, of course, but ask a professional ERP solution provider to do it for you.
Getting a customized solution for your business gives you unique software that suits your business and provides all the features needed. You are guaranteed to have all that you need and even more.
How can OdooERP help?
At OdooERP we provide ERP Software for workshop management or Garage management and other Odoo-based business solutions to support growth and boost profitability. Our client-oriented Enterprise Resource Planning (ERP) products and solutions provide solution for your business.
If you are interested, Our dedicated ERP Software consultants in UAE will answer any questions you have.