Build The Best Management System In Dubai

Nowadays, having a highly skilled team is not enough to run a successful hospital, as you must also provide exceptional service. Satisfying this increasing demand requires utilizing a dependable hospital management system able to support doctors in their everyday tasks and free them from routine work that consumes their time. An exceptional hospital management system allows them to shift their focus on what matters the most, like providing outstanding patient care

What is hospital management system?

Hospital management software is computer software that helps hospitals manage their operations. The software provides an electronic tool for tracking patient care, financial information, and other hospital operations, allowing hospitals to track patient data, financial information, and other operational metrics.

While HMS can aid costs reduction in hospitals by improving patient care and efficiency, the ability to collaborate and share data between different departments within the hospital is among its essential benefits. Effective communication is key to improve productivity and enhance management.

A hospital management solution can not be considered sufficient without having the following data:

Doctors’ information 

Including work schedules and emergency contact info


Their medical history and contact information 


It should have all their contact information, contact details, and any professional information related to their positions. 


It should have updated information about room availability


it should provide test results, previous tests for comparison, and test referrals.  


it should allow the hospital to track and monitor their stocks of medicine and other medical supplies needed in their work. 


it should be able to calculate patients’ expenses for any treatment

Statistical reports

It should analyze data and generate accurate reports to provide clear insights into the business 

Basic Functions of a Hospital Management System

A competent hospital management system should include a variety of elements designed to increase production and efficiency inside the medical facility. Which means, you need to look for the following features in your HMS:

Registration patients

The hospital management system (HMS) should automate the task of completing medical records and offer patients the option to schedule appointments online through a website or app.

Employing the HMS for patient registration not only streamlines the process but also provides valuable data regarding the number of patients scheduled to see each doctor and which days are the busiest. Furthermore, the system also prevents any duplicate reservations, thereby improving the overall quality of service offered by the hospital.

Appointment management

Aside from appointment registration, the hospital management system (HMS) should also have appointment management capabilities such as:

  • Allowing physicians and patients to view planned dates
  • Sending email reminders
  • Allowing patients to confirm appointments

Surveys show that Patients frequently miss appointments because they forget they had one in the first place, and the use of an HMS can help solving this problem.

Financial Automation

The software should possess the ability to track payments and calculate the amount owed by each patient according to the services rendered. It would also be helpful if it can record payments in the respective patient files and maintain a payment history.

Such functionalities can prevent errors and help accountants track expenses and monitor the financial performance of the hospital.

Customer Relationship Management

Effective customer relationship management is vital for healthcare facilities, particularly for patients with chronic disorders who require regular visits for treatment, because doctors and other medical professionals must have access to patients’ files and data across all branches to offer superior treatment.

Furthermore, offering a mobile app or web portal that enables patients to contact the hospital and access their medical records from anywhere is a practical way to enhance the patient experience.

Inventory Monitoring

It is critical for hospitals to keep a steady supply of pharmaceuticals and medical equipment like braces, rubber gloves, plasters, and cotton wool on hand. Therefore, the app must guarantee that the hospital never runs out of these vital commodities and can quickly supply them when stocks are low.

Furthermore, the HMS must address the issue of pharmaceutical expiration dates by sending a notification when medications are about to expire.

Reports and statistics

The use of reports and statistics is essential to improve the operation of any firm or hospital. Numbers and charts provide vital insights for the management to measure the business’s progress, identify obstacles, and find the best solutions.

A good HMS should have the power to provide valuable reports fast whenever needed, not only in the financial department but also in others.

Custom vs readymade Hospital management solutions

The moment you search the web for hospital management system, many offers and ads for readymade solutions, and customizable ones will pop up.

To help you decide which is the right one for you: here are the differences between readymade and customized HMS systems

  • Limitations

Ready made solutions are made to suit all hospitals, they are built with general features, while custom solutions vary depending on the client. These limitations are not problem for small hospitals, but for larger ones with multiple branches, they will create a struggle sooner or later.

  • Flexibility

Ready made solutions are not made to be changed anytime soon, they may have regular updates to fix bugs and problems, but the core features will remain the same for long time. You can not expect them to add or edit any features if you need them, therefore, you may need to purchase and use other solutions simultaneously.

Customized solutions on the other hand are more flexible. They allow you to add more features, link other systems or apps to your system. You will be able to edit the software and get support whenever you need to.

  • Cost

Customized solutions have higher initial cost due to the need to pay for the implementation and customization. However, many studies show that the majority the users recover the costs in 1 to 2 years.

Odoo Hospital management system

Odoo Hospital management system is a solution that is built specifically to meet the requirement of a certain hospital using the rich features provided in its modules. it comprises of a set of open-source apps, therefore it offers higher customizability and improved integration abilities with other apps and systems.

The Odoo HMS offers a wide range of features to manage hospital operations smoothly and increase productivity. As for the cost, Odoo is known for its affordable prices among customizable solution providers.

How to get Odoo HMS

The first step to get Odoo HMS is to contact an Odoo partner and discuss your needs and requirements. Odoo partners work with you step by step to draw a map for the perfect solution for your business, a one that ensures all your problems are solved efficiently.


Top 6 Benefits of ERP Implementation in the Healthcare industry

Recently, ERP software has spread widely across the world. Since business owners have started to realize how it can help their businesses improve their performance, more companies have become dependent on it.

What started as a tool to help commercial agencies and organizations attracted health care providers as well. Knowing how it can help them boost their performance, many healthcare providers are migrating to Healthcare ERP software every year.

Why do healthcare providers need ERP systems for Healthcare

Saving lives and providing the best patient care requires good management of different business functions. ERP System for Healthcare enables healthcare providers to handle accounting, monitor their medical equipment supply, manage human resources, and have a good relationship with their patients.

Moreover, ERP integrates departments’ services and data, enabling them to work together more easily. Healthcare ERP software provides easy and fast data management tools, allowing better collaboration and reducing errors.

The ability to adapt is why hospitals and clinics migrate to ERP software. Unlike other software, ERP can integrate with various systems and software, creating multiple channels to connect divisions to a centralized database. It can also be modified and updated when needed.

How can ERP Implementation help Benefit the Healthcare industry

There are no limits to what ERP systems can do for the industry, but the primary advantages are:

1. Improved Access to Medical Records

Having fast access to medical records is a primary need for healthcare providers. Quick access to medical records is essential to allow healthcare providers to respond faster and diagnose the symptoms better.

While old systems could not offer this feature, ERP lets doctors access databases on the spot, and find the needed information fast.

During an emergency call or when the treating doctor is unavailable, other doctors can simply pull the medical records and use them to evaluate the situation, ensuring the patient is treating right.

2- Better Patient Care

Better patient care means the ability to act fast, offering the best treatment in any situation. Can it include coming to a different clinic branch or showing up when the treating doctor is unavailable? Certainly yes.

Sharing knowledge and fast access are key properties in ERP systems, enabling teams to collaborate to improve patient care.

Patients can get proper treatment without waiting for a long time. They can be given the right medication that does not cause allergic reactions.

Many recent surveys show that healthcare facilities that migrate to ERP systems report increased patient satisfaction.

3- Lower Operating Costs

Lowering the operating costs for healthcare facilities is the imperative outcome of implementing an ERP system. By automating manual processes such as data entry, document management, and accounting, their teams can have more time to focus on the business and let the bots do the routine work.

Another advantage is that an ERP system substitutes many other software. They can save the money spent on yearly subscriptions and use it in other fields that can help enhance their services.

4- Increased Patient Security and Confidentiality

For healthcare providers, patient safety and confidentiality are significant issues. An ERP system for hospitals can help improve both by providing a safe and consolidated repository for medical records, limiting unwanted access to patient information, and assuring regulatory compliance.

ERP systems can increase security by encrypting critical data, ensuring that only authorised workers have access to it. They can also provide audit trails, allowing healthcare practitioners to trace who has accessed and when.

5- Better Financial Management

Implementing an ERP system can improve financial management skills for healthcare providers. It offers many tools to optimize financial management and simplify accounting features. Using the ERP system allows them to monitor their expenses, calculate payrolls and provide financial reports faster.

Better financial management is key to optimizing medical services and improving patient care.

6- Adaptability to new technology and trends

Custom ERP systems for healthcare are designed to interact with various technologies and applications. They allow healthcare firms to stay up with technological changes.

For instance, ERP implementation allows healthcare providers to connect new equipment to the system and automatically enter and store the data in patients’ profiles.

The best ERP system for the healthcare industry

Each ERP system is unique, even for two businesses working in the same field. Yet, there is a way to ensure getting the best ERP system

  • Look for customizability

Healthcare providers may need to adapt and change faster than expected. Using new equipment or implementing new practices is essential to providing better patient care. Always go for an ERP system that can be customized whenever needed.

  • Opt for an affordable but not cheap ERP System

ERP implementation costs depend on the requirement of the client. However, some ERP solutions are more affordable than others. For instance, using the odooERP system costs less than SAP, even though both of them fulfil the facility’s needs.

However, trying to find the cheapest could cost you more money. Requesting an ERP from freelancers could leave you unable to get proper support and maintenance, forcing you to get a new ERP system or pay more to edit the one you have.

  • Consider a simple UI

The ERP for the healthcare industry should be easy to use to enable anyone to use it regardless of their technical knowledge. Ask for a simple ERP with an interactive design.

  • Request a mobile-compatible ERP

The ERP Software should be accessible from mobile phones, computers, and tablets. It should be available for android, windows, and iOS.

Contact odooERP now and let one of our consultants tell you how odoo can provide you with a tailored solution for maximum performance. It is your time to take the game to the next level, do not wait any longer.